Austin Landmark Property Services

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March 2016

Address
11573 Jollyville Rd.
Austin, TX 78759

Mailing Address
PO Box 202344
Austin, TX 78720

Contact Us
Phone: 512.794.8171
Email: info@alpsmgmt.com
Website: www.alpsmgmt.com

View Owner Statements

Our Services

  • Real Estate Services to Buyers and Sellers
  • Out of State Property Management Company Referrals
  • Maintenance and Make Ready Services for our Owners and Referring Agents

Managing For
YOUR Success

Rick Ebert REALTOR® MPM®
CEO
512.794.8171 X 217
alpsmgmt@alpsmgmt.com

Karen Ebert REALTOR® MPM®
COO
512.794.8171 X 215
karen@alpsmgmt.com

Mike Ebert, REALTOR®, RMP®
Director of Property Management
512.794.8171 X 211
mebert@alpsmgmt.com

Marc Witmer REALTOR?
RMP® MPM®

Property Manager
512.794.8171 X 222
marc@alpsmgmt.com

Pam Fite
Assistant Director of Operations
512.794.8171 X 214
pam@alpsmgmt.com

Mike Gonzales, REALTOR®, TRLS®
Property Manager
512.794.8171 X 218
mike@alpsmgmt.com

Shelly Longoria, REALTOR®, TRLS ®
Property Manager
512.794.8171 X 210
shelly@alpsmgmt.com

Jason Majek, CPA
Accounts Coordinator
512.794.8171 X 216
jason@alpsmgmt.com

Yvonne Dougherty, CTA
Leasing and Management Coordinator
512.794.8171 X 220
yvonne@alpsmgmt.com

Jeff Ebert
Maintenance Coordinator
512.794.8171 X 224
jeff@alpsmgmt.com

Best Practices

Check Your Insurance: Events can happen - flood, extreme heat, earthquakes, fire, and more! It is important to check your insurance to obtain the best coverage possible and ensure that it is current.Review now with your insurance agent before a disaster/emergency occurs.

If an Emergency Occurs: Please be patient and avoid tying up critical phone lines and our time. Our first priority during any emergency is to handle the situation, taking any necessary measures for the safety of your property and your tenants. Then, we will contact you as soon as we are able.

The ALPS Team Starts The Year Big

  • Texas Style conference, held in February, was highlighted by Rick Ebert, MPM ® RMP ® as instructor for designation classes the day before the conference.
  • Mike Ebert RMP ® as president of the Austin NARPM chapter headed the conference and was complimented by many for his leadership.
  • Mike Gonzales has earned his RMP ® designation and is the president elect of the NARPM chapter.
  • Shelly Longoria assisted with the Texas Style conference.
  • Pam Fite has earned her real estate license.
  • WalletHub names Austin the 11th greenest city in the country.
  • The Texas Comptroller remains positive despite oil's plunge in price because of the state's diversity.
  • Austin has been named the number 1 city in the U.S. for young families.

See Rick's blogs on the ALPS Facebook page>>


What If Your Tenant Calls?

You have employed a professional property management company because you feel their expertise will give you the best solution for your investment property. In particular, this alleviates having to handle difficult tenant situations. Then the phone rings and your tenant is on the line. What do you do now?

Different scenarios can lead to a call:

  • You and your tenant know each other from previous contacts, so the tenant calls you directly. They figure they do not have to bother to interact with the Property Management Company despite the fact you have hired them.
  • You visited the property and the tenant now decides to call you because they feel this is now a better way to get what they want.
  • The tenant is unhappy with a "no," a notice to pay or quit, or other information they have received from our company and they decide to circumvent the property management company by calling you.
  • The tenants want to cut a "new deal" on rent, repairs, or other issues and decide they have a better chance of getting what they want from the property owner.

Positive steps to take when the tenant calls:
We ask that you politely give them our number and ask them to call your Property Manager to discuss any issues that they may have. Inform them that you hired our service to take care of the property and work directly with the tenant. Emphasize that we have authorization to act on your behalf and consult with you.

  • Call us as soon as possible to let us know that the tenant is trying to circumvent our company and deal directly with you. We will then contact them to help them with their problems or requests.
  • If they demand immediate action from you, reiterate with them that you will discuss their call with your Property Management Company but they are to call their Property Manager as soon as possible.
  • Be calm if the tenant threatens you with legal action. Do not panic with a threat. Many people feel that getting what they want involves using forceful action. Let them know that you will be discussing the situation with us and if necessary, your property manager will contact an attorney.
  • No matter what the tenants have said, please reserve judgment and give us the benefit of doubt if the tenant claims unfair treatment and practices. We will give you the facts and it may differ greatly from the tenant.

What NOT to do when the tenant calls:

  • Do NOT negotiate with the tenant on the rental amount, payment of rent, authorization of repairs, or promise any repairs or improvements. This really puts your Property Manager in a weak position and without the facts; it may put you and your investment in jeopardy.
  • Do NOT talk to the tenant and definitely do NOT make any promises. Certain actions can void an eviction and you could have to being the process again, causing more rent losses and incur more legal fees. Tell them to call their attorney or our office.
  • Do NOT set up an appointment to meet with them. Tell them you will contact us and we will arrange an appointment at the property, with the Property Manager, with you and the Property Manager, or between any attorneys involved.

Meeting with the tenants:

  • Do not visit the property unannounced. This can cause many problems, some of which could be legal ones. This also implies to the tenant that they do not need to go through the property management company.
  • If you do want to visit the property, contact us. We will make the appointment and meet you there to discuss all issues with the tenant.

Obviously, a tenant calling you directly can create a three-way situation that can undermine our authority, possibly cause you anxiety, and in some circumstances, create legal issues and liability. We have taken on management of your property so you can avoid sticky situations and reduce your liability. We will always work diligently to settle all tenant issues and protect your investment; your assistance and support is important if a tenant calls you.

ALPS Associations

The material provided in this newsletter is for informational and educational purposes only.
It is NOT legal advice. Although we believe this material is accurate,
we cannot guarantee that it is 100% without errors.

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